XERO Pro

3rd Party Integration with swiftpos Back Office

 

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Subjects      ▲ ▼

• About
• Examples
• How To?
• Screens
• Troubleshooting
• What Else?

 

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About      ▲ ▼

• Available In?
• What is it?
• What is Required?
• What Is Supported?
• What To Consider?
• When Is It Used?

 

Available In?      ▲ ▼

• Swiftpos V10.62+

 

What Is It?      ▲ ▼

The Swiftpos XERO Pro GL Interface, like the XERO GL Interface, it is essentially used to export Swiftpos Sale, Stock Movement, Supplier Invoice and Terminal Cash Off Variance related data to XERO via the XERO API, however does it offer Venues additional features, over and above the XERO GL Interface. Refer HERE for more information.

 

What Is Required?      ▲ ▼

It is highly recommended that the setup and configuration of Swiftpos XERO export interface is done in Test environments initially. That is, test environments for both Swiftpos and XERO. Refer HERE for more information.

• In addition to completing the steps outlined in the XERO What Is Required (where applicable), ensure the following steps are also completed.

• In XERO
  • For Venues that are contemplating using XERO for the first time and are wanting to make use of XERO Integration in Swiftpos:
    • XERO Registration - Venues will need to be registered to use the XERO Accounting platform. That is they will need to have a XERO Account. There is the option available to Login/Sign up for a 30 day free trial. This option is very useful when it comes to testing the Swiftpos XERO Pro interface using a copy of the Venue's Swiftpos database in a test environment. Refer HERE for more information.
    • Chart of Accounts (COA) - Venues will need to enlist the services of an Accountant to ensure that their COA in XERO, is setup up and configured appropriately. Refer HERE for more information.

• In Swiftpos
  • For Venues using XERO for the first time and for Venues already using XERO, and wanting to now make use of the Swiftpos XERO Pro interface, the following applies:
    • Swiftpos Registration - Venues will need to be registered for the Swiftpos XERO Pro GL interface for access to this feature. Email registrations@swiftpos.com.au to obtain the appropriate registration.

• • • For Venues using XERO for the first time and for Venues already using XERO, and wanting to now make use of the Swiftpos XERO Pro interface, ensure the following is configured:
      • Ensure that the Post Financial Data option is selected for those Locations for which General Journal, Supplier Invoice and/or Terminal Cash Off related data is to be exported.

 

 

• In Swiftpos continued ...
  • For Venues using XERO for the first time and for Venues already using XERO, and wanting to now make use of the Swiftpos XERO Pro interface, the following applies:
    • For Venues wanting to make use of XERO's Tracking Categories, then ensure Tracking Categories have been configured in XERO*. Refer HERE for more information.

 

* It may be necessary to enlist the assistance/expertise of an accountant to ensure that in XERO, all Tracking Categories are correct and appropriately configured for the Venue. Also, that all Tracking Category assignments/mappings are done in the Account assignment/mapping tabs are correct.

 

What Is Supported?      ▲ ▼

The Swiftpos XERO Pro export feature supports the following:

• The importing of a maximum of two Tracking Categories from Xero.

 

What To Consider?      ▲ ▼

• A Venue having multiple XERO Organisations (equivalent to a Swiftpos Location Group) with each having their own Chart of Accounts is now supported. In short that means, Swiftpos Location Groups (Venues) can now export to separate XERO Organisations and have their own unique Chart of Accounts. Refer HERE for more information.

 

 

• Refer HERE for more information.

 

When Is It Used?     ▲ ▼

Any Swiftpos Venue that wants to ability to export financial transactional data to Xero and include Tracking Categories in the export.

 

The Swiftpos XERO Pro GL Interface is an advanced version of the XERO GL Interface, and amongst other features, provides the ability to include XERO Tracking Categories as part of the exported data. This may be useful to larger Venues, like Clubs and Pubs and provides Venues with the ability to track transactional data and hence provide a Venue with the ability to view their financial performance based on Xero's Tracking Categories. For example, these may include Departments, Cost Centres or Regions.

Fundamentally, it functions in the same way as XERO Export interface, however, XERO Pro supports the following:

• Single And Multiple XERO Organisations And Chart Of Accounts (COA) - It supports both single and multiple XERO Organisations, as well as multiple COAs. That is, each XERO Organisation in XERO has it’s own unique COA.
• Tracking Categories - These are configured in XERO and then:
  • Imported into Swiftpos. Refer HERE for more information.
  • Once imported, they can then be assigned/mapped to Swiftpos Location/Media, Location/Master Group combinations and Locations via the assigning/mapping Account tabs. This will ensure they are included with the financial data when exported to XERO.
• Additional Account Assignment/Mapping tabs - These have been included to support the following XERO Accounts:
  • Purchase Accounts
  • Surcharge Accounts
  • Discount Accounts
  • Tax Collected Accounts
  • Tax Paid Accounts

Given the Swiftpos PRO XERO Export is primarily the same as the XERO Export interface, with the exception of the above, this document is aimed only to highlight the areas of difference. Hence it is RECOMMENDED that one familiarises oneself with the XERO Export interface first before continuing to read this document any further.

 

Examples      ▲ ▼

Examples of exported XERO Pro data for:

• Supplier Invoices With Tracking Categories

 

Supplier Invoices With Tracking Categories      ▲ ▼

 

 

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How To?      ▲ ▼

• Access The Chart Of Accounts In XERO?
• Access The Tracking Categories In XERO?
• Add And Configure A Location Group To Connect To XERO?
• Assign/Map XERO Accounts?
• Assign/Map XERO Tracking Categories?
• Create A XERO App For An API Connection?
• Export From Swiftpos Into XERO?
• Export The Chart Of Accounts in XERO?
• GET STARTED?
• Import The Chart Of Accounts Into Swiftpos?
• Import The Chart Of Accounts into XERO?
• Import Tracking Categories Into Swiftpos?
• Signup For A 30 Day Free Trial In XERO?

 

How To GET STARTED?      ▲ ▼

Review the following:

• About

Do as follows:

• When Going Live
• When Testing

 

When Going Live      ▲ ▼

• In addition to the steps outlined for the XERO GL Interface, do as follows:
  • Ensure the steps outlined in HERE have been completed.

• • In the XERO Test environment create Tracking Categories to mirror what the Venue already has configured in XERO, or is intending to configure. Refer HERE for more information.
  • Import the Tracking Categories into Swiftpos for each of the Location Groups listed in the Location Group Settings tab. Refer HERE for more information.
  • Ensure all the Tracking Categories have been assigned/mapped in the Account assignment/mapping tabs* where appropriate to Swiftpos Location/Media, Location/Master Group combinations and Locations. Refer HERE for more information.
  • Export Sale, Stock Movement, Supplier Invoice and Terminal Cash Off Variance related data to XERO. Ensure both the manual and automatic (via the End of Day process) export of data are tested. Ensure the Tracking Categories, that have been assigned/mapped, are being imported into XERO with the data correctly. Refer HERE for more information.
    • Refer HERE for an example of a Supplier Invoice imported into XERO with Tracking Category information included.

 

 

* It may be necessary to enlist the assistance/expertise of an accountant to ensure that in XERO, all Tracking Categories are correct and appropriately configured for the Venue. Also, that all Tracking Category assignments/mappings are done in the Account assignment/mapping tabs are correct.

 

When Testing      ▲ ▼

• Ensure the steps outlined in HERE have been completed.
• When Testing the Interface in a Test environment, in addition to the steps outlined for the XERO GL Interface, do as follows:
  • In the XERO Test environment create Tracking Categories to mirror what the Venue already has configured in XERO, or is intending to configure. Refer HERE for more information.
  • Import the Tracking Categories into Swiftpos for each of the Location Groups listed in the Location Group Settings tab. Refer HERE for more information.
  • Assign/Map the imported XERO Tracking Categories to Swiftpos Location/Media, Location/Master Group combinations and Locations. Refer HERE for more information.
  • Export Sale, Stock Movement, Supplier Invoice and Terminal Cash Off Variance related data to XERO. Ensure both the manual and automatic (via the End of Day process) export of data are tested. Ensure the Tracking Categories that have been assigned/mapped are being imported into XERO with the data correctly. Refer HERE for more information.
    • Refer HERE for an example of a Supplier Invoice imported into XERO with Tracking Category information included.

 

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Screens      ▲ ▼

• Export
• Settings

 

Settings Screen      ▲ ▼

 

To access select the Settings option in the Xero Pro menu in Data Portal. Provides a Venue with the ability to configure the settings required to establish a connection to XERO, as well as import the Chart of Accounts and Tracking Categories from XERO, and assign/map these to Swiftpos Location/Media combinations, Location/Master Group combinations and Locations.

 

Tabs      ▲ ▼

• Account Assignment/Mapping Tabs
• Accounts
• Location Group Settings

 

Account Assignment / Mapping Tabs      ▲ ▼

• Cost of Sales Accounts
• Discount Accounts
• Inventory Accounts
• Freight Accounts
• Media Clearing Accounts
• Purchase Accounts
• Sales Accounts
• Surcharge Accounts
• Rounding Accounts
• Tax Collected Accounts
• Tax Paid Accounts

 

 

Media Clearing Accounts Tab      ▲ ▼

 

Example of Account & Tracking Category (Region & Country columns) assignments/mappings for one Location

Used to assign/map XERO Accounts and/or Tracking Categories to Swiftpos Location/Media combinations.

 

Header Section

• By Location Group - Select from the drop-down list of available Location Groups (Venues).
• Clearing Account - Select from the drop-down list the XERO Account that will be used to assign/map to the Swiftpos Location/Media combination.

 

Apply To 

Use to assign/map the selected XERO Account to the rows in the grid by using one of the following options:

• Selected Rows - Select to assign/map to all rows that are currently selected in the grid.
• Unassigned Rows - Select to assign/map to all rows that are currently DO NOT have an Account assigned/mapped in the grid.
• Selected Location - Select to assign/map to all rows in the grid that are associated with a selected Location.
• Copy Location - Select to copy the assignments/mappings of a selected Location to another.

 

Grid Section

Displays a list of Location/Media combinations that are required to be assigned/mapped to a XERO Account and/or Tracking Categories.

• Location - Displays the Swiftpos Location.
• Media - Displays the Swiftpos Media.
• Clearing Account - Displays/Select the XERO Account from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.
• Region (Tracking Category 1) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.
• Country (Tracking Category 2) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.

 

Cost Of Sales Accounts Tab      ▲ ▼

 

Example of Account assignments/mappings for one Location

Used to assign/map XERO Cost of Sales Accounts and/or Tracking Categories to Swiftpos Location/Master Group combinations.

 

Header Section

Refer HERE for more information.

 

Apply To

Refer HERE for more information.

 

Grid Section

Displays a list of Location/Master Group combinations that are required to be assigned/mapped to a XERO Cost of Sales Account and/or Tracking Categories.

• Location - Displays the Swiftpos Location.
• Master Group - Displays the Swiftpos Master Group.
• Cost of Sales Account - Displays/Select the XERO Cost of Sales Account from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Master Group combination.
• Region (Tracking Category 1) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.
• Country (Tracking Category 2) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.

 

Sales Accounts Tab      ▲ ▼

 

Example of Account assignments/mappings for one Location

Used to assign/map XERO Sales Accounts and/or Tracking Categories to Swiftpos Location/Master Group combinations.

 

Header Section

Refer HERE for more information.

 

Apply To 

Refer HERE for more information.

 

Grid Section

Displays a list of Location/Master Group combinations that are required to be assigned/mapped to a XERO Sales Account and/or Tracking Categories.

• Location - Displays the Swiftpos Location.
• Master Group - Displays the Swiftpos Master Group.
• Sales Account - Displays/Select the XERO Sales Account from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Master Group combination.
• Region (Tracking Category 1) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.
• Country (Tracking Category 2) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.

 

Purchase Accounts Tab      ▲ ▼

 

Example of Account assignments/mappings for one Location

Used to assign/map XERO Purchase Accounts and/or Tracking Categories to Swiftpos Location/Master Group combinations.

 

Header Section

Refer HERE for more information.

 

Apply To

Refer HERE for more information.

 

Grid Section

Displays a list of Location/Master Group combinations that are required to be assigned/mapped to a XERO Purchase Account and/or Tracking Categories.

• Location - Displays the Swiftpos Location.
• Master Group - Displays the Swiftpos Master Group.
• Purchase Account - Displays/Select the XERO Purchase Account from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Master Group combination.
• Region (Tracking Category 1) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.
• Country (Tracking Category 2) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.

 

Inventory Accounts Tab      ▲ ▼

 

Example of Account assignments/mappings for one Location

Used to assign/map XERO Inventory Accounts and/or Tracking Categories to Swiftpos Location/Master Group combinations.

 

Header Section

Refer HERE for more information.

 

Apply To

Refer HERE for more information.

 

Grid Section

Displays a list of Location/Master Group combinations that are required to be assigned/mapped to a XERO Inventory Account and/or Tracking Categories.

• Location - Displays the Swiftpos Location.
• Master Group - Displays the Swiftpos Master Group.
• Inventory Account - Displays/Select the XERO Inventory Account from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Master Group combination.
• Region (Tracking Category 1) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.
• Country (Tracking Category 2) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.

 

Freight Accounts Tab      ▲ ▼

 

Example of Account assignments/mappings for one Location

Used to assign/map XERO Freight Accounts and/or Tracking Categories to Swiftpos Locations.

 

Header Section

Refer HERE for more information.

 

Apply To 

Refer HERE for more information.

 

Grid Section

Displays a list of Locations that are required to be assigned/mapped to a XERO Freight Account and/or Tracking Categories.

• Location - Displays the Swiftpos Location.
• Freight Account - Displays/Select the XERO Freight Account from the drop-down list that is to be assigned/mapped to the Swiftpos Location.
• Region (Tracking Category 1) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.
• Country (Tracking Category 2) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.

 

Surcharge Accounts Tab      ▲ ▼

 

Example of Account assignments/mappings for one Location

Used to assign/map XERO Surcharge Accounts and/or Tracking Categories to Swiftpos Locations.

 

Header Section

Refer HERE for more information.

 

Apply To 

Refer HERE for more information.

 

Grid Section

Displays a list of Locations that are required to be assigned/mapped to a XERO Surcharge Account and/or Tracking Categories.

• Location - Displays the Swiftpos Location.
• Surcharge Account - Displays/Select the XERO Surcharge Account from the drop-down list that is to be assigned/mapped to the Swiftpos Location.
• Region (Tracking Category 1) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.
• Country (Tracking Category 2) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.

 

Discount Accounts Tab      ▲ ▼

 

Example of Account assignments/mappings for one Location

Used to assign/map XERO Discount Accounts and/or Tracking Categories to Swiftpos Locations.

 

Header Section

Refer HERE for more information.

 

Apply To

Refer HERE for more information.

 

Grid Section

Displays a list of Locations that are required to be assigned/mapped to a XERO Discount Account and/or Tracking Categories.

• Location - Displays the Swiftpos Location.
• Discount Account - Displays/Select the XERO Discount Account from the drop-down list that is to be assigned/mapped to the Swiftpos Location.
• Region (Tracking Category 1) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.
• Country (Tracking Category 2) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.

 

Rounding Accounts Tab      ▲ ▼

 

Example of Account assignments/mappings for one Location

Used to assign/map XERO Rounding Accounts and/or Tracking Categories to Swiftpos Locations.

 

Header Section

Refer HERE for more information.

 

Apply To

Refer HERE for more information.

 

Grid Section

Displays a list of Locations that are required to be assigned/mapped to a XERO Rounding Account and/or Tracking Categories.

• Location - Displays the Swiftpos Location.
• Rounding Account - Displays/Select the XERO Rounding Account from the drop-down list that is to be assigned/mapped to the Swiftpos Location.
• Region (Tracking Category 1) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.
• Country (Tracking Category 2) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.

 

Tax Collected Accounts Tab      ▲ ▼

 

Example of Account assignments/mappings for one Location

Used to assign/map XERO Tax Collected Accounts and/or Tracking Categories to Swiftpos Locations.

 

Header Section

Refer HERE for more information.

 

Apply To

Refer HERE for more information.

 

Grid Section

Displays a list of Locations that are required to be assigned/mapped to a XERO Tax Collected Account and/or Tracking Categories.

• Location - Displays the Swiftpos Location.
• Tax Collected Account - Displays/Select the XERO Tax Collected Account from the drop-down list that is to be assigned/mapped to the Swiftpos Location.
• Region (Tracking Category 1) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.
• Country (Tracking Category 2) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.

 

Tax Paid Accounts Tab      ▲ ▼

 

Example of Account assignments/mappings for one Location

Used to assign/map XERO Tax Paid Accounts and/or Tracking Categories to Swiftpos Locations.

 

Header Section

Refer HERE for more information.

 

Apply To

Refer HERE for more information.

 

Grid Section

Displays a list of Locations that are required to be assigned/mapped to a XERO Tax Paid Account and/or Tracking Categories.

• Location - Displays the Swiftpos Location.
• Tax Paid Account - Displays/Select the XERO Tax Paid Account from the drop-down list that is to be assigned/mapped to the Swiftpos Location.
• Region (Tracking Category 1) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.
• Country (Tracking Category 2) - Displays/Select the XERO Tracking Category from the drop-down list that is to be assigned/mapped to the Swiftpos Location/Media combination.

 

Accounts Tab      ▲ ▼

 

Example of the Accounts tab after importing the Chart of Accounts from XERO.

 

 

Header Section

• By Location Group - Select from the drop-down list of available Location Groups (Venues).

 

Grid Section

Displays a list of XERO Accounts and their attributes as imported from XERO, and which can then be selected when assigning/mapping Accounts in the Account Assignment/Mapping tabs to the right. The grid displays the following columns:

• Xero Account
• Description
• Type
• Tax Type
• Status

 

 

Footer Section

• Delete Row - Select to delete the currently selected row in the grid.

 

Example Of Accounts In XERO 

The following can be used as a guide when configuring Accounts in XERO:

 

Category	Type	Account	Purpose	Tax Code
Asset	Current Asset	Undeposited Funds	An account to which Cash payments/refunds from sales made can be posted.	BAS Excluded
		Clearing Account	An account to be used as a default account for the assigning/mapping of Swiftpos Location/Media combinations.	BAS Excluded
		Trade Debtors	An Account to which Customer/Member Account Charges/Payments can be posted.	BAS Excluded
		Inventory	Inventory – Accounts to which Stock Adjustments/Stocktake/Purchases/Sales related transaction data can be posted.	BAS Excluded
Liability	Current Liability	GST Collect/Paid	An Account to which GST Collected and Paid can be posted.	BAS Excluded
Revenue	Revenue	Sales	Accounts to which income/revenue from sales made can be credited.	GST on Income
Expense	Direct Costs	COGS	Accounts to which the Cost of Goods from sales can be posted.	BAS Excluded
		Stock Adjustments	Accounts to which Stocktake and Stock Adjustments (Receipts, Adjustments, Damaged Goods, Returns, Promotions and Wastage) generated transaction data can be posted.	BAS Excluded
	Expense	Freight	An Account to which Supplier Invoice related Freight Charges can be posted.	GST Free Expense
		Discounts	An Account to which Supplier Invoice related Discounts can be posted.	GST Free Expense
		Rounding	An Account to which Supplier Invoice related Rounding/Misc Charges can be posted.	GST Free Expense
		Surcharges	An Account to which Supplier Invoice related Surcharges can be posted.	GST Free Expense
		Unders & Overs	An Account to which variances in POS Terminal Cash Offs can be posted.	GST Free Expense

 

Location Group Settings Tab      ▲ ▼

 

Refer HERE for more information.

 

Grid Section

Displays a list of Location Groups that are currently available to be selected when exporting to XERO. These are listed along with their:

• Organisation - Displays the XERO Organisation the Location Group is associated with.

• Venue ID - Displays Location Group's ID.

• Client ID - Displays the Client ID that is being used to establish a connection to the XERO Organisation.

• Client Secret - Displays the Client Secret that is being used to establish a connection to the XERO Organisation.

• Redirect URL - Displays the Redirect URL that is being used to establish a connection to the XERO Organisation.

• Test - Select to initiate a test of the connection credentials entered above.

• Cash Basis Report - Select to ensure the export of data supports Cash Basis Reporting.

 

 

System Tax Type Section

 

 

• System Tax Type - Lists the tax types referred to in Swiftpos. Refer HERE for more information.
• XERO Tax Types - XERO tax types listed in the drop-down lists and used to map to the Swiftpos Tax Types. XERO tax types are downloaded from XERO when the Settings screen is loaded.
• Mapped - Tax Types - Lists the mapped tax types.

 

Refer HERE for more information.

 

Footer Section

• Add Row - Select to add row in the grid.
• Delete Row - Select to delete the currently selected row in the grid.
• Import Chart of Accounts - Refer HERE for more information.
• Import Tracking Categories - Refer HERE for more information.

 

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Troubleshooting?      ▲ ▼

• Connection to XERO Failed – Incompatible Certificate and Password selected.
• Error -10: oauth_problem=consumer_key_unknown&oauth_problem_advice= …
• Rounding Discrepancies
• System.NullReferenceException: Object reference not set to an instance of an object at DataPortal.Panels.PanelXeroSettings.VB$StateMachine_923_btnImport_Click.MoveNext()
• The Line Amount cannot be zero or empty
• The remote server returned an error: (400) Bad Request. {“error”:”invalid_client”}
• The TaxType code ‘EXEMPTOUTPUT’ cannot be used with account code ‘???’.
• The total debits (???) must equal total credits (-???)
• Unable to establish a connection to XERO’s API

 

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What Else?      ▲ ▼

• System Tax Types

 

System Tax Types      ▲ ▼

• About

 

About      ▲ ▼

• Available In?
• What Is It?
• What Is Required?

 

Available In?      ▲ ▼

• Swiftpos V10.78+

 

What Is It?      ▲ ▼

The System Tax Types section in the Location Group Settings tab is used to map Swiftpos System tax types to XERO tax types, thus providing Venues with the option of overriding the default mapping that occurs between Swiftpos and XERO with regards to tax types. The default tax types for Swiftpos are:

 

GL Posting Type	Swiftpos Tax Type
General Journal
Revenue WITH TAX	Sales - Taxable
Revenue WITHOUT TAX	Sales - Tax Free
Media	Exempt
Cost of Sales expenses	Exempt
Inventory	Exempt
Expense component Member Classification Media mapped discounts	Exempt
Revenue component Member Classification Media mapped discounts	Exempt
Supplier Invoices
Purchases WITH TAX	Purchases - Taxable
Purchases WITHOUT TAX	Purchases- Tax Free
Discounts	Exempt
Freight	Purchases - Taxable
Rounding	Exempt
Surcharges	Exempt
Terminal Cash Offs
Unders and Overs media	Exempt
Payment Media	Exempt

 

Also, if a System Tax Type is mapped to Not Selected, which implies the default tax type, Swiftpos in some cases, will override the tax type from the default. For example, for: 

• General Journals:  Revenue lines without tax always use the GST Free Income tax type.
• Supplier Invoices: Purchase lines without tax, Discounts, Surcharge and Rounding always use GST Free Expenses tax type.

 

 

What Is Required?      ▲ ▼

• A connection must be established with Xero in order for the XERO tax types to be downloaded from XERO.

 

 

End of article      ▲