Preview Shift / Time Clock Data

This outlines how to preview Shift/Time Clock data in Touch.

It enables authorised Clerks/Staff Members to preview uncommitted/unapproved Shift/Time Clock data that still needs to be sent to the Back Office, of all Clerks/Staff that have Clocked In/Out at the swiftpos Touch terminal. Once previewed and changed where necessary, the data can then be committed to Back Office where it can then be used for Payroll purposes.

Subjects ▼

When Is this Used?

To Be Considered

What Is Required?

How To Preview Shift/Time Clock Data?

When Is This Used? ▲ ▼

This is used when by managers on duty in a Venue to preview/commit Shift/Time Clock entries Clerks/Staff have recorded in Touch.

To Be Considered ▲ ▼

Access to recording Shift data can be restricted to Clerk/Staff Groups. Refer to Security Considerations for more information.
Once Shift/Time Clock entries have been committed in Touch, after that, these can only be edited/viewed via the Clerk Time Clock screen in the Back Office.
Time Clock data can be automatically committed by ensuring the Auto Commit Clerk Time Clock Data option is selected. If this option is selected then when the Preview Time Clock Data (#145) POS Key is selected, it will NOT display any entries.

What Is Required? ▲ ▼

To make use of the Preview Time Clock Data (#145) POS Key, it will need to be added to the appropriate Keyboard Layout using the Designer. Refer to How To Add A POS Key To A Keyboard Layout for more information.

How To Preview Shift / Time Clock Data? ▲ ▼

Once the What Is Required? above has been completed, then:

At the swiftpos Touch terminal select the Preview Time Clock Data (#145) POS Key.
This will display the Clock In/Out Review screen.
Using the Filters available, select the shifts to be reviewed.
Select any one of the shifts displayed in the grid and select the Edit button to make any changes required.
Once all shifts have been reviewed and corrected, select the Commit button to approve them and send them to Back Office.
Previously committed shifts will not be able to be displayed in Touch using the Preview Time Clock Data (#145) POS Key. They can only be edited/viewed via the Clerk Time Clock screen in the Back Office.

End of article. ▲